01
Booking Pattern
Ongoing weekly timetable across multiple venues and instructors
For class providers
Booking software for class providers
Run a full weekly timetable across venues and instructors, sell single classes, passes and terms, give each instructor their own login and register, and keep learners rebooking with reminders.
At a glance
How Class Providers businesses operate
02
Capacity Type
Per-class limit by venue and instructor
03
Resources
Multiple instructors and several regular venues
04
Weather Dependent
Outdoor classes fall back to an indoor venue when needed
05
Waivers
Health declaration for physical formats
06
Checkin
Each instructor marks their own class register
07
Seasonality
Term rhythm with new-year and back-to-school peaks
08
Party Type
Regular learners, pass holders, beginners and returning students
The challenges
What gets in the way
The operational friction we hear about most — and what Experiqo does about it.
01
The challenge
A multi-venue timetable is hard to manage
Classes run across several halls with different instructors and times. One timetable that holds every venue keeps the whole schedule bookable and clear.
02
The challenge
Passes, terms and drop-ins all coexist
Some learners buy a pass, some a term, some a single class. Selling all three from one system keeps every option available without spreadsheets.
03
The challenge
Instructors need their own access
Each instructor wants their own classes and register, not the whole business. Staff logins with the right access give them exactly that.
04
The challenge
Re-enrolling each term loses places to admin
Chasing learners to rebook is time you don't have. A campaign to current learners fills the next term before spaces go.
05
The challenge
Full classes turn regulars away
A popular class fills and keen learners drift off. A waitlist captures them and fills any cancellation automatically.
06
The challenge
Registers on paper are error-prone
A clipboard per venue is easy to lose. A digital register per class gives an accurate, dated record of attendance.
The platform
Features built for Class Providers
01
Waitlists
Capture demand on sold-out departures and notify people the moment a place opens, so a cancellation becomes another sale.
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02
Availability rules
Set recurring schedules once and let Experiqo generate every departure, so your calendar fills itself instead of you building it by hand.
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03
Capacity control
Cap the number of places by date, time, guide, vehicle or equipment, so you sell exactly what you can deliver and never oversell.
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04
Check-in
Check guests in from a phone or tablet, so your team knows who has arrived and who is still to come, without a printed list.
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05
Staff accounts
Give each member of your team their own login, link them to their guide or staff record, and assign them to the departures they are running.
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06
Role-based access
Set what people can see and do by their role, whether they are an admin, a member of staff, a guide or a reseller, so everyone gets the right level of access.
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07
Booking reminders
Automatic reminder emails go out a set number of days before departure, so guests turn up prepared and on time, and you see fewer no-shows.
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08
Email campaigns
Segment your customers by what they booked, when they visited or how much they spent, then send targeted email campaigns that bring the right people back.
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A day with Experiqo
How Class Providers runs on Experiqo
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01
Step 1
Build the weekly timetable
Publish classes across every venue and instructor, each capped to the space, with pass and term options.
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02
Step 2
A learner books a place
A learner books from a pass or a term, fills in a health declaration if one is required, and holds their spot.
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03
Step 3
Instructors run their own classes
Each instructor logs in to see their timetable and mark their own register from a phone.
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04
Step 4
A waitlist fills gaps
When a class is full, learners join a waitlist and are booked automatically if a place opens.
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05
Step 5
Fill the next term
Before term ends a campaign invites current learners to rebook ahead of time and hold their spot.
One connected system
One connected system, from booking to check-in
Every part of a class providers booking flows through one platform — no re-keying, no disconnected tools.
01 · Sell
Turn demand into paid bookings
Products
01
Availability
02
Bookings
03
02 · Operate
Keep guests and teams moving
Customers
04
Payments
05
Staff
06
03 · Understand
Use one live picture to grow
Resources
07
Communications
08
Reporting
09
No re-keying. No disconnected tools. A change in one workspace updates everywhere.
Related
Similar industries
FAQs
Questions from operators like you
Yes. Publish your whole weekly timetable across every venue and instructor from one schedule, so the full programme stays bookable and clear.
Sell single classes, passes and terms from one system, so every learner books the option that suits them without extra spreadsheets.
Give each instructor a login with the right access to see their own classes and mark their register, without exposing the whole business.
Send an email campaign to your current students inviting them to re-enrol early, filling the next course before spaces disappear.
A waitlist captures keen members and books them automatically if a place frees up before the class runs.
Each instructor marks their own class register from a phone, giving an accurate, dated record of attendance per venue.