01
Booking Pattern
Scheduled guided trips graded from show-cave walks to wet, tight adventures
For caving operators
Booking software for caving experiences
Fill guided trips underground, cap each descent to a safe group size, and collect signed waivers and kit sizes before anyone reaches the cave entrance.
At a glance
How Caving Experiences businesses operate
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Capacity Type
Per-person places, held small by guide ratio and passage size
03
Resources
Cave leaders, helmets, lamps, oversuits and harnesses
04
Weather Dependent
High for wet systems — rainfall can flood a route
05
Waivers
Required, with a note of any claustrophobia or medical conditions
06
Checkin
Leader fits kit and confirms waivers at the changing point
07
Seasonality
Year-round, with weekends and holidays busiest
08
Party Type
Adventurous groups, stag parties, families and first-timers
The challenges
What gets in the way
The operational friction we hear about most — and what Experiqo does about it.
01
The challenge
Wet systems flood with rainfall
A downpour can make a streamway impassable within hours. Blocking those dates and moving affected groups to a dry route keeps trips safe and bookings alive.
02
The challenge
Group sizes must stay tight underground
A guide can only manage so many people in a tight passage. Capping each descent to a safe ratio stops a busy Saturday putting too many below ground.
03
The challenge
Kit has to fit before the entrance
Fitting oversuits and helmets to twelve people at the cave mouth wastes daylight and warmth. Collecting sizes at booking means the right kit is bagged and ready.
04
The challenge
Claustrophobia surfaces at the worst moment
Someone freezing in a squeeze halfway through is dangerous. Asking about claustrophobia and grading trips honestly at booking heads it off.
05
The challenge
Waivers on paper hold up the descent
A queue signing clipboards at the changing barn eats into the trip. Waivers signed in advance get the group briefed and underground faster.
06
The challenge
Stag groups want a single booking
A stag party of ten should be one booking with a deposit, not ten checkouts. Handling the whole group at once secures the date and the numbers.
The platform
Features built for Caving Experiences
01
Deposits & part-payments
Let guests secure a place with a deposit now and pay the balance automatically later, so higher-value trips are easier to say yes to.
Learn more
02
Rescheduling
Move a booking to another date in a few clicks, or let guests reschedule themselves, so a change of plans does not become a refund.
Learn more
03
Digital waivers
Collect signed waivers before guests arrive, so your team is not chasing paperwork at the water's edge on the day.
Learn more
04
Availability rules
Set recurring schedules once and let Experiqo generate every departure, so your calendar fills itself instead of you building it by hand.
Learn more
05
Capacity control
Cap the number of places by date, time, guide, vehicle or equipment, so you sell exactly what you can deliver and never oversell.
Learn more
06
Blackout dates
Block out closures, holidays and private hire in a couple of clicks, so guests can only book the dates you can actually run.
Learn more
07
Manifests
View or print a complete guest list for every departure, with the details your team needs to run the trip, always up to date.
Learn more
08
Review collection
Ask guests for a review automatically after their trip, with a rating gate and a delay you control, target the whole business or an individual guide, and sync approved reviews to Google, Trustpilot and TripAdvisor.
Learn more
A day with Experiqo
How Caving Experiences runs on Experiqo
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01
Step 1
Publish graded descents
Set each trip's grade, from a dry show-cave to a wet adventure, and cap it to a safe group size, so guests pick a descent that matches their nerve.
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02
Step 2
A group books and gives sizes
A group of six books the Saturday adventure trip, enters their oversuit and boot sizes, and each signs a waiver noting any medical conditions.
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03
Step 3
Rain floods the route, so it moves
With heavy overnight rain you move the group off the streamway to a dry system and let everyone know the new plan before they leave home.
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04
Step 4
The leader fits kit and checks in
At the changing barn the leader has the right sizes bagged, confirms every waiver is signed, and briefs the group before the descent.
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05
Step 5
A review request follows the trip
Once the muddy group is back above ground a review request is sent for you while the adventure is still fresh.
One connected system
One connected system, from booking to check-in
Every part of a caving experiences booking flows through one platform — no re-keying, no disconnected tools.
01 · Sell
Turn demand into paid bookings
Products
01
Availability
02
Bookings
03
02 · Operate
Keep guests and teams moving
Customers
04
Payments
05
Staff
06
03 · Understand
Use one live picture to grow
Resources
07
Communications
08
Reporting
09
No re-keying. No disconnected tools. A change in one workspace updates everywhere.
Related
Similar industries
FAQs
Questions from operators like you
Block the wet system for that date and move the group to a dry route, messaging everyone the change so the trip stays safe and still runs.
Cap each descent to a safe guide ratio and it stops selling once full, so no busy weekend puts too many people in a tight passage.
Boot, snowshoe and crampon sizes are captured on the waiver at booking, so the right kit is warm and ready before guests arrive.
Guests note any claustrophobia or medical conditions on the waiver at booking, so you grade them onto the right trip and brief the leader.
Each participant signs a digital waiver in advance, so the changing barn is about fitting kit and briefing, not a queue of clipboards.
Take the whole party as a single booking with a deposit, which locks the date and the group size in one step.