01
Booking Pattern
Fixed game slots per room, sold to one private team at a time
For escape rooms
Booking software for escape rooms
Sell each room as a timed slot for a private team, keep games running back-to-back with reset gaps built in, and scan teams in on arrival so a late group never derails the next booking.
At a glance
How Escape Rooms businesses operate
02
Capacity Type
Whole-room slot with a minimum and maximum player count
03
Resources
Rooms and game masters, each room reset between games
04
Weather Dependent
No — every room is indoors
05
Waivers
Optional for themes with physical elements or age limits
06
Checkin
Game master scans the team QR at the desk before the briefing
07
Seasonality
Evenings, weekends and holidays; corporate demand mid-week
08
Party Type
Friend groups, families, stag and hen parties, corporate teams
The challenges
What gets in the way
The operational friction we hear about most — and what Experiqo does about it.
01
The challenge
A late team eats into the next game
Rooms run to a tight clock. Without a reset gap between slots, a group that starts fifteen minutes late pushes every game master behind for the rest of the shift.
02
The challenge
One team per slot, not a headcount
You sell the whole room, not individual seats. Slot bookings that lock a room to one private group stop a stranger dropping into someone else's game.
03
The challenge
Min and max players trip people up
A room built for four to six frustrates a couple who book for two. Player-count rules on each room set expectations before payment, not at the door.
04
The challenge
No-shows leave a prime evening slot empty
A Friday 7pm slot that vanishes with a no-show is revenue you can't recover. Deposits and reminders cut the number of teams that simply don't turn up.
05
The challenge
Vouchers are your December lifeline
Escape rooms sell heavily as gifts, yet a handwritten voucher is easy to lose and hard to reconcile. Tracked vouchers redeem cleanly against a real slot.
06
The challenge
Corporate bookings want more than one room
A team-building afternoon may block three rooms at once. Taking that as one back-office booking beats juggling three separate checkouts.
07
The challenge
Add-ons get forgotten at the desk
Photos, a drink on arrival or a themed extra are easy upsells that staff forget to mention. Offering them at checkout captures the spend automatically.
The platform
Features built for Escape Rooms
01
Deposits & part-payments
Let guests secure a place with a deposit now and pay the balance automatically later, so higher-value trips are easier to say yes to.
Learn more
02
Gift vouchers
Sell gift vouchers on your website and redeem them at checkout, with balances tracked so partly used vouchers keep working.
Learn more
03
Add-ons & extras
Offer extras like equipment hire, photos or refreshments at checkout, priced per person or per booking, to lift the value of every order.
Learn more
04
Back-office bookings
Take phone, email and walk-up bookings from the admin so every sale lives in one place, whatever channel it came through.
Learn more
05
Capacity control
Cap the number of places by date, time, guide, vehicle or equipment, so you sell exactly what you can deliver and never oversell.
Learn more
06
Time slots
Sell timed-entry slots with a limit on each one, so you spread arrivals evenly and never crowd your busiest moments.
Learn more
07
QR ticket scanning
Scan QR tickets on arrival to check guests in quickly, so busy entrances keep moving and every ticket is validated as it is used.
Learn more
08
Booking reminders
Automatic reminder emails go out a set number of days before departure, so guests turn up prepared and on time, and you see fewer no-shows.
Learn more
A day with Experiqo
How Escape Rooms runs on Experiqo
-
01
Step 1
Build each room's slot grid
Set game length and a reset gap per room, and the schedule fills in back-to-back slots for the whole week with no double-booking.
-
02
Step 2
A team books a private slot
Six friends pick an 8pm Saturday slot, choose their player count, pay a deposit and receive a QR confirmation for the whole team.
-
03
Step 3
Reminders keep the slot warm
An automated reminder lands the day before with the address, parking notes and how early to arrive for the briefing.
-
04
Step 4
Scan the team in on arrival
The game master scans the team's QR at the desk, sees who booked and any add-ons, and starts the briefing on time.
-
05
Step 5
Invite a review after the escape
Whether they beat the clock or not, the team gets a review request that keeps your listings strong for the next bookers.
One connected system
One connected system, from booking to check-in
Every part of a escape rooms booking flows through one platform — no re-keying, no disconnected tools.
01 · Sell
Turn demand into paid bookings
Products
01
Availability
02
Bookings
03
02 · Operate
Keep guests and teams moving
Customers
04
Payments
05
Staff
06
03 · Understand
Use one live picture to grow
Resources
07
Communications
08
Reporting
09
No re-keying. No disconnected tools. A change in one workspace updates everywhere.
Related
Similar industries
FAQs
Questions from operators like you
Yes. Set the game length and a reset gap for each room, and the slot grid schedules games back-to-back automatically without leaving a room double-booked.
Each slot sells the whole room to one private team, so once a group books an 8pm slot no one else can join or book over it.
Set a player-count range per room and guests choose their team size at checkout, so a room built for four to six isn't booked by a pair expecting a fit.
Take a deposit to hold weekend evening slots and send automated reminders the day before, which brings down the teams that fail to arrive.
Sell vouchers for a specific room or a fixed value, track the balance, and let recipients redeem them against a real game slot online.
Block several rooms across the same afternoon as a single back-office booking, so a team-building group is handled without three separate checkouts.