01
Booking Pattern
Evening and weekend departures around bar opening hours
For drink tour operators
Booking software for drink tours
Sell evening cocktail trails and pub-crawl places, confirm every guest is over 18 at booking, and send each bar on the route its head count before you arrive.
At a glance
How Drink Tours businesses operate
02
Capacity Type
Per-person places capped by what each bar can hold as a group
03
Resources
Hosts plus a chain of booked bars per route
04
Weather Dependent
Low — the route hops between indoor venues
05
Waivers
Age confirmation required at booking rather than a waiver
06
Checkin
Host confirms the group and ages at the first bar
07
Seasonality
Weekend-led, with strong festive and stag/hen peaks
08
Party Type
Groups of friends, stag and hen parties and work socials
The challenges
What gets in the way
The operational friction we hear about most — and what Experiqo does about it.
01
The challenge
You need proof everyone is of age
Bars won't serve a group that includes under-18s, and one refused entry stops the whole tour. Confirming age at booking keeps you and your partner venues on the right side of the law.
02
The challenge
Stag and hen groups dominate the calendar
Large weekend parties want the whole trail to themselves, one payment and one contact. Handling them as a private group booking with a deposit beats ten separate checkouts.
03
The challenge
Bars need warning before a crowd walks in
A group of fourteen arriving unannounced overwhelms a small cocktail bar. Sending each venue its numbers ahead of time keeps drinks flowing and staff ready.
04
The challenge
Late Friday sign-ups are constant
People decide to join at the last minute. A back-office booking or a mobile top-up at the meeting point keeps the group count and the bar warnings accurate.
05
The challenge
Drink upgrades go unsold
A premium spirit flight or a welcome cocktail is easy to add if you offer it. Sold as a checkout extra, it lifts the takings without extra effort on the night.
06
The challenge
No-shows leave paid-for drinks behind
When welcome drinks are pre-arranged, a no-show is a wasted round. Deposits and a reminder the day of the tour keep the numbers you promised the bars.
The platform
Features built for Drink Tours
01
Deposits & part-payments
Let guests secure a place with a deposit now and pay the balance automatically later, so higher-value trips are easier to say yes to.
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02
Add-ons & extras
Offer extras like equipment hire, photos or refreshments at checkout, priced per person or per booking, to lift the value of every order.
Learn more
03
Back-office bookings
Take phone, email and walk-up bookings from the admin so every sale lives in one place, whatever channel it came through.
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04
Availability rules
Set recurring schedules once and let Experiqo generate every departure, so your calendar fills itself instead of you building it by hand.
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05
Capacity control
Cap the number of places by date, time, guide, vehicle or equipment, so you sell exactly what you can deliver and never oversell.
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06
Manifests
View or print a complete guest list for every departure, with the details your team needs to run the trip, always up to date.
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07
Booking reminders
Automatic reminder emails go out a set number of days before departure, so guests turn up prepared and on time, and you see fewer no-shows.
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08
Review collection
Ask guests for a review automatically after their trip, with a rating gate and a delay you control, target the whole business or an individual guide, and sync approved reviews to Google, Trustpilot and TripAdvisor.
Learn more
A day with Experiqo
How Drink Tours runs on Experiqo
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01
Step 1
Set the evening trail schedule
Publish the Friday cocktail trail and the Saturday craft-ale crawl around your partner bars' opening hours, generating departures for the season.
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02
Step 2
A group books and confirms ages
Six friends book the Saturday crawl, confirm everyone is over 18 at checkout, and add a welcome spirit flight as an extra.
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03
Step 3
Bars get their numbers
You send each bar on the route its group size ahead of the night, so the first round is poured and the tables are held.
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04
Step 4
The host checks the group in
At the opening bar the host confirms the party, sees the age check already cleared, and moves the group straight to their welcome flight.
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05
Step 5
A review request follows the last round
The morning after, guests are asked to review, and their night out becomes the recommendation that fills the next weekend.
One connected system
One connected system, from booking to check-in
Every part of a drink tours booking flows through one platform — no re-keying, no disconnected tools.
01 · Sell
Turn demand into paid bookings
Products
01
Availability
02
Bookings
03
02 · Operate
Keep guests and teams moving
Customers
04
Payments
05
Staff
06
03 · Understand
Use one live picture to grow
Resources
07
Communications
08
Reporting
09
No re-keying. No disconnected tools. A change in one workspace updates everywhere.
Related
Similar industries
FAQs
Questions from operators like you
An age confirmation at checkout means every booking is on record as of legal drinking age before the tour runs, which is what partner bars need to see.
Yes, book the entire trail as one back-office party with a deposit, one invoice and one point of contact rather than ten separate tickets.
Send each venue its group size and arrival time ahead of the night from the manifest, so the first round is ready and tables are held.
Offer welcome cocktails, premium spirit flights or an extra tasting as per-person add-ons at checkout to lift the spend before the tour starts.
Add them from the back office or a mobile top-up at the meeting point, keeping both the group count and the bar warnings accurate.
Each trail is set up separately with its own schedule and price, so your Friday cocktail route and Saturday ale crawl run on their own timetables.