01
Booking Pattern
Client and agent programmes assembled from many ground services
For destination management companies
Booking software for destination management companies
Coordinate a portfolio of ground services, give client agents a net-rate portal, keep every supplier working from live availability, and hold complex programmes together.
At a glance
How Destination Management Companies businesses operate
02
Capacity Type
Per-person and per-group across a portfolio of services
03
Resources
A network of guides, venues and supplier partners
04
Weather Dependent
Varies across the service portfolio
05
Waivers
Depends on the activities in the programme
06
Checkin
Guides and hosts check groups in at each service point
07
Seasonality
Event, conference and incentive seasons drive peaks
08
Party Type
Corporate groups, incentives and agent-led programmes
The challenges
What gets in the way
The operational friction we hear about most — and what Experiqo does about it.
01
The challenge
A programme is many moving parts
A corporate incentive might span transfers, tours, dinners and venues over several days. Assembling that from separate suppliers is where things get dropped without one system holding it.
02
The challenge
Agents and clients expect a portal
The agents and corporate clients you serve want to see availability and confirm at net rates, not wait on emails. A reseller portal gives them that self-service.
03
The challenge
Suppliers need live numbers
Every venue and guide in a programme needs the current head count. Shared availability and manifests keep suppliers working from the same figures as the programme changes.
04
The challenge
Deposits and balances get complex
Large programmes involve staged payments across weeks. Deposits and scheduled balances keep the money in step with the commitments to suppliers.
05
The challenge
Changes ripple across the programme
A shifted arrival time affects every downstream service. Keeping the whole programme in one place means a change updates everyone who needs to know.
06
The challenge
Records are the corporate memory
A returning client expects you to remember last year's programme. Clean records and history make the next incentive quick to rebuild.
The platform
Features built for Destination Management Companies
01
Deposits & part-payments
Let guests secure a place with a deposit now and pay the balance automatically later, so higher-value trips are easier to say yes to.
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02
Availability rules
Set recurring schedules once and let Experiqo generate every departure, so your calendar fills itself instead of you building it by hand.
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03
Resource allocation
Assign guides, vehicles and equipment to departures with conflict checks, so you never double-book the same boat, van or instructor.
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04
Customer records
Keep every guest's details and full booking history in one record, so you know who your customers are and can bring them back.
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05
Manifests
View or print a complete guest list for every departure, with the details your team needs to run the trip, always up to date.
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06
Reports & analytics
More than twenty reports across revenue, demand, risk, customers and operations, drawn from your live bookings, with CSV export, saved views and an AI summary that explains each one.
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07
CSV exports
Export your bookings, customers and reports to CSV whenever you need them, for your accountant, your own analysis or peace of mind.
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08
Agent & reseller portal
Give resellers their own portal to book at net rates, so trade partners sell your experiences without eating into your margin by hand.
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A day with Experiqo
How Destination Management Companies runs on Experiqo
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01
Step 1
Assemble the programme
Build a multi-service programme from your portfolio of ground services, holding transfers, tours and dinners together in one place.
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02
Step 2
A client agent confirms via the portal
The corporate agent logs into their portal, sees live availability at net rates, and confirms the incentive programme for their group.
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03
Step 3
Suppliers get their numbers
Each venue, guide and supplier receives its head count and timing, and updates automatically when the programme changes.
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04
Step 4
Groups are checked in at each service
On the ground, guides and hosts check the group in at each service point from a clear manifest.
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05
Step 5
Records hold the memory
The whole programme and client history stay together, so next year's incentive is quick to rebuild.
One connected system
One connected system, from booking to check-in
Every part of a destination management companies booking flows through one platform — no re-keying, no disconnected tools.
01 · Sell
Turn demand into paid bookings
Products
01
Availability
02
Bookings
03
02 · Operate
Keep guests and teams moving
Customers
04
Payments
05
Staff
06
03 · Understand
Use one live picture to grow
Resources
07
Communications
08
Reporting
09
No re-keying. No disconnected tools. A change in one workspace updates everywhere.
Related
Similar industries
FAQs
Questions from operators like you
Build a programme from your portfolio of ground services, holding transfers, tours, dinners and venues together so nothing is dropped between suppliers.
A reseller portal gives the agents and corporate clients you serve net rates and live availability, so they confirm programmes without waiting on email.
Shared availability and manifests give every venue, guide and supplier the current head count and timing, updated automatically as the programme changes.
Take deposits and schedule balances across a large programme, keeping the money in step with the commitments you make to suppliers.
A change updates everyone who needs to know, so a shifted transfer time ripples through to every downstream service and supplier.
Customer records keep each programme and its history together, so a returning corporate client's incentive is quick to rebuild the following year.