01
Booking Pattern
Timed slots for exhibitions plus capacity-managed free entry
For museums
Booking software for museums
Sell timed tickets for paid exhibitions, offer free general-admission slots to manage capacity, take school-group bookings, and scan QR entry at the door.
At a glance
How Museums businesses operate
02
Capacity Type
Per-person slot limits set by gallery and exhibition space
03
Resources
Front-of-house and gallery staff
04
Weather Dependent
None — the museum is indoors
05
Waivers
Not required
06
Checkin
Staff scan QR tickets at the entrance or exhibition door
07
Seasonality
Driven by blockbuster exhibitions and school terms
08
Party Type
Families, tourists, students, school groups and members
The challenges
What gets in the way
The operational friction we hear about most — and what Experiqo does about it.
01
The challenge
Paid shows and free entry work differently
A ticketed exhibition needs paid timed slots, while general admission may be free but still capacity-managed. Handling both, side by side, keeps the whole museum bookable without confusion.
02
The challenge
Blockbuster exhibitions overwhelm a gallery
A headline show draws numbers a room can't hold at once. Timed slots with per-slot caps protect the visitor experience and the exhibits.
03
The challenge
School groups need invoicing, not card checkout
A class books ahead and pays by invoice. A back-office group booking with an invoice fits how schools organise a museum visit.
04
The challenge
Members expect their benefit at booking
Members want their free or discounted entry recognised. Price types let members book their benefit without a workaround at the desk.
05
The challenge
The door needs to move at peak
On a busy Saturday, checking paper confirmations slows the entrance. Scanning QR tickets clears each visitor in seconds.
06
The challenge
Exhibition tickets make good gifts
A ticket to a special exhibition is a popular present. Selling and tracking vouchers captures that gifting spend cleanly.
The platform
Features built for Museums
01
Embeddable booking widget
Add a booking widget to any page of your website with a single snippet, so guests can check dates and pay without ever leaving your site.
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02
Gift vouchers
Sell gift vouchers on your website and redeem them at checkout, with balances tracked so partly used vouchers keep working.
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03
Ticket & price types
Set adult, child, concession and custom prices per product, so guests choose the right ticket and your totals add up correctly.
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04
Back-office bookings
Take phone, email and walk-up bookings from the admin so every sale lives in one place, whatever channel it came through.
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05
Capacity control
Cap the number of places by date, time, guide, vehicle or equipment, so you sell exactly what you can deliver and never oversell.
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06
Time slots
Sell timed-entry slots with a limit on each one, so you spread arrivals evenly and never crowd your busiest moments.
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07
QR ticket scanning
Scan QR tickets on arrival to check guests in quickly, so busy entrances keep moving and every ticket is validated as it is used.
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08
Review collection
Ask guests for a review automatically after their trip, with a rating gate and a delay you control, target the whole business or an individual guide, and sync approved reviews to Google, Trustpilot and TripAdvisor.
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A day with Experiqo
How Museums runs on Experiqo
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01
Step 1
Set paid and free timed slots
Publish paid timed slots for the special exhibition and capacity-managed free slots for general admission, each capped to its space.
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02
Step 2
A visitor books the exhibition
A tourist books an 11am exhibition slot, or a free general-admission slot, and receives a QR ticket by email.
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03
Step 3
A school books on invoice
A teacher books a class into a morning slot as a back-office group with an invoice for the finance office.
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04
Step 4
Staff scan at the door
At the entrance staff scan each visitor's QR ticket, recognising members and clearing school groups quickly.
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05
Step 5
A review request follows the visit
Afterwards visitors are invited to review the exhibition, keeping your listings strong for the run of the show.
One connected system
One connected system, from booking to check-in
Every part of a museums booking flows through one platform — no re-keying, no disconnected tools.
01 · Sell
Turn demand into paid bookings
Products
01
Availability
02
Bookings
03
02 · Operate
Keep guests and teams moving
Customers
04
Payments
05
Staff
06
03 · Understand
Use one live picture to grow
Resources
07
Communications
08
Reporting
09
No re-keying. No disconnected tools. A change in one workspace updates everywhere.
Related
Similar industries
FAQs
Questions from operators like you
Yes, run paid timed slots for special exhibitions alongside capacity-managed free general-admission slots, so the whole museum is bookable in one place.
Per-slot caps spread visitors across the day, keeping a headline exhibition comfortable for both the audience and the exhibits.
Take a class as a back-office group booking with an invoice for the finance office, fitting how schools plan a museum visit.
Member, concession, child and adult price types let a member book their free or discounted entry without a workaround at the desk.
Staff scan each visitor's QR ticket at the entrance, clearing members and school groups quickly on a busy day.
Sell vouchers for a special exhibition or a fixed value and redeem them at checkout with the balance tracked.